Privacy Policy
Your privacy matters to us. This policy explains how we collect, use, and protect your personal information when you use ExoTrip services.
Privacy & Usage of Information Policy
(English / Français)
Introduction / Introduction
English:
We value the trust you place in our company when renting a vehicle and we are committed to protecting your personal information. This Privacy and Usage of Information Policy explains in detail how we collect, use, store, and share your data during the rental process. It also outlines your rights under Mauritian law and international data protection principles such as those found in the GDPR. By renting a vehicle from us, you acknowledge and agree to the practices described in this policy.
Français :
Nous accordons une grande importance à la confiance que vous nous témoignez lors de la location d'un véhicule et nous nous engageons à protéger vos informations personnelles. Cette Politique de confidentialité et d'utilisation des informations explique en détail comment nous collectons, utilisons, stockons et partageons vos données pendant le processus de location. Elle décrit également vos droits conformément à la loi mauricienne et aux principes internationaux de protection des données tels que ceux du RGPD. En louant un véhicule chez nous, vous reconnaissez et acceptez les pratiques décrites dans cette politique.
Information We Collect / Informations collectées
English:
When you rent a car, we are required to collect certain personal information to ensure that the rental is safe, legal, and properly managed. This includes identification details such as your ID card, passport, or driver's license, which must demonstrate at least two years of driving experience and a minimum age of twenty-two. We also collect your contact information, including your phone number, email address, and place of stay during the rental period, so that we can communicate with you if necessary. Payment details such as credit or debit card information are processed securely to complete transactions. In addition, we record rental-specific information such as the type of vehicle, the dates of rental, and any insurance options you select. If you book online, we may also collect technical data such as cookies, IP addresses, and browser information to improve your booking experience. Finally, photographs or videos may be taken, but only with your explicit consent, for advertising or promotional purposes.
Français :
Lorsque vous louez une voiture, nous devons collecter certaines informations personnelles afin de garantir que la location soit sûre, légale et correctement gérée. Cela inclut des détails d'identification tels que votre carte d'identité, passeport ou permis de conduire, qui doivent démontrer au moins deux ans d'expérience de conduite et un âge minimum de vingt-deux ans. Nous collectons également vos coordonnées, y compris votre numéro de téléphone, votre adresse e-mail et votre lieu de séjour pendant la période de location, afin de pouvoir communiquer avec vous si nécessaire. Les détails de paiement tels que les informations de carte bancaire sont traités de manière sécurisée pour finaliser les transactions. De plus, nous enregistrons des informations spécifiques à la location telles que le type de véhicule, les dates de location et les options d'assurance que vous choisissez. Si vous réservez en ligne, nous pouvons également collecter des données techniques telles que des cookies, des adresses IP et des informations sur le navigateur afin d'améliorer votre expérience de réservation. Enfin, des photographies ou vidéos peuvent être prises, mais uniquement avec votre consentement explicite, à des fins publicitaires ou promotionnelles.
Use of Information / Utilisation des données
English:
The information we collect is used strictly for purposes related to your rental. We use it to verify your identity and eligibility to drive, to process bookings and payments, and to prepare rental contracts. It allows us to communicate with you during the rental period, whether to provide updates, reminders, or assistance in case of emergencies. We also use your data to comply with legal and regulatory obligations, such as insurance requirements or tax compliance. In some cases, we may use your information to improve our services, for example by analyzing customer feedback. If you have given explicit consent, we may also use your information for marketing purposes, including promotions and advertising campaigns.
Français :
Les informations que nous collectons sont utilisées uniquement à des fins liées à votre location. Nous les utilisons pour vérifier votre identité et votre éligibilité à conduire, pour traiter les réservations et paiements, et pour préparer les contrats de location. Elles nous permettent de communiquer avec vous pendant la période de location, que ce soit pour fournir des mises à jour, des rappels ou une assistance en cas d'urgence. Nous utilisons également vos données pour respecter les obligations légales et réglementaires, telles que les exigences en matière d'assurance ou de conformité fiscale. Dans certains cas, nous pouvons utiliser vos informations pour améliorer nos services, par exemple en analysant les retours des clients. Si vous avez donné votre consentement explicite, nous pouvons également utiliser vos informations à des fins marketing, y compris pour des promotions et des campagnes publicitaires.
Data Retention / Conservation des données
English:
Your personal information is retained only for as long as necessary to fulfill the purposes outlined above. In general, data is kept during the rental period and may be retained for up to three months afterwards if required for billing, insurance claims, or legal matters. After this period, your information is securely deleted or anonymized. Marketing data is retained only until you withdraw your consent. Photographs and videos taken for promotional purposes are kept only with your signed agreement and will be removed if you withdraw consent.
Français :
Vos informations personnelles sont conservées uniquement aussi longtemps que nécessaire pour atteindre les objectifs décrits ci-dessus. En règle générale, les données sont conservées pendant la période de location et peuvent être retenues jusqu'à trois mois après si nécessaire pour la facturation, les réclamations d'assurance ou les questions juridiques. Passé ce délai, vos informations sont supprimées ou anonymisées de manière sécurisée. Les données marketing sont conservées uniquement jusqu'à ce que vous retiriez votre consentement. Les photographies et vidéos prises à des fins promotionnelles sont conservées uniquement avec votre accord signé et seront supprimées si vous retirez votre consentement.
3.2 Customer Support
- Responding to your inquiries and support requests
- Resolving disputes and troubleshooting issues
- Providing assistance during your stay in Mauritius
3.3 Marketing and Communications
- Sending promotional offers and special deals (with your consent)
- Sharing travel tips and destination information
- Newsletter subscriptions
- Personalized recommendations based on your preferences
3.4 Business Operations
- Improving our services and website functionality
- Analyzing usage patterns and customer preferences
- Preventing fraud and ensuring security
- Complying with legal obligations
Data Sharing and Disclosure
We do not sell your personal information to third parties. However, we may share your information with:
4.1 Service Partners
We share necessary information with trusted partners who help us deliver our services, including:
- Accommodation providers and hotels
- Tour operators and activity organizers
- Insurance providers
- Payment processors
4.2 Legal Requirements
We may disclose your information when required by law or to:
- Comply with legal obligations or court orders
- Protect our rights and property
- Prevent fraud or illegal activities
- Ensure the safety of our customers and staff
4.3 Business Transfers
In the event of a merger, acquisition, or sale of assets, your information may be transferred to the new entity, subject to this Privacy Policy.
Data Security
We take the security of your personal information seriously and implement appropriate technical and organizational measures to protect it from unauthorized access, alteration, disclosure, or destruction.
5.1 Security Measures
- SSL encryption for data transmission
- Secure payment processing through trusted providers
- Regular security audits and updates
- Restricted access to personal information
- Staff training on data protection
Important Notice
While we strive to protect your personal information, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security of your data.
5.2 Data Retention
We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, comply with legal obligations, resolve disputes, and enforce our agreements. Once your information is no longer required, it will be securely deleted or anonymized.
Your Privacy Rights
You have certain rights regarding your personal information:
7.1 Access and Portability
You have the right to request access to the personal information we hold about you and receive a copy in a structured, commonly used format.
7.2 Correction and Update
You can request correction of any inaccurate or incomplete personal information we hold about you.
7.3 Deletion
You have the right to request deletion of your personal information, subject to legal requirements and legitimate business needs.
7.4 Opt-Out
You can opt out of receiving marketing communications at any time by clicking the unsubscribe link in our emails or contacting us directly.
7.5 Withdraw Consent
Where we rely on your consent to process your personal information, you have the right to withdraw that consent at any time.
To exercise any of these rights, please contact us using the details provided at the end of this policy.
Third-Party Links and Services
Our website may contain links to third-party websites, services, or social media platforms. We are not responsible for the privacy practices or content of these external sites. We encourage you to review their privacy policies before providing any personal information.
When you interact with third-party services through our website (such as payment processors or booking platforms), their own privacy policies will apply to the information you provide to them.
Children's Privacy
Our services are not intended for children under the age of 18. We do not knowingly collect personal information from children. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately so we can delete it.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make significant changes, we will notify you by:
- Updating the "Last Updated" date at the top of this policy
- Sending an email notification (for significant changes)
- Displaying a prominent notice on our website
We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.
Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your personal information, please contact us:
Get In Touch
Email: info@exotrip.co
Phone: +230 XXX XXXX
Address: Mauritius
By using ExoTrip services, you acknowledge that you have read and understood this Privacy Policy and agree to the collection and use of your information as described.
Document Version 1.0 | Last Updated: January 3, 2026